Elephant Mountain Literary Festival seeks Executive Director
The Elephant Mountain Literary Festival in Nelson, B.C. is looking for an EXECUTIVE DIRECTOR. This is a paid part-time job starting in October 2018. The festival, now in its eighth year, was named by the Toronto Star in 2016 as one of Canada’s 10 greatest literary festivals (Elephant Mountain and the Vancouver literary festival were the only B.C. ones so honored). The Executive Director works with the festival’s organizing committee to ensure the July event’s continued success.
A full description of duties can be found in the job description posted below. The job involves approximately 860 hours over 11 months. Base rate is $12,000, with remuneration rising as the budget increases.
To apply, please send a letter of application and CV to: Tom Wayman, Secretary-Treasurer, Kootenay Literary Society at email@example.com Any questions regarding the position can be addressed to the same person. Deadline for applications is Sept. 21, 2018.
Elephant Mountain Literary Festival
Job Description for Executive Director
Job Title: Executive Director
The executive director is responsible to effectively manage all aspects of the Elephant Mountain Literary Festival as determined by the Kootenay Literary Society Board of Directors and the EMLF Committee.
Duties and Responsibilities:
The executive director is required to keep the Board and EMLF Committee members apprised of all pertinent information regarding the planning, organization, and execution of the Festival.
- Ensures that all correspondence is handled in an effective and timely manner, and keeps records of important communications, agreements, and transactions
- Ensures adequate maintenance of all assets and property of the organization
- Keeps accurate records pertaining to all areas of the Festival operation
- Assesses short and long-term financial needs and keeps the Board and EMLF Committee apprised
- Works closely with the Board to establish and maintain the annual operative budget
- Authorizes expenditures in line with the approved budget
- Identifies and pursues appropriate revenue sources and government grants
- Maintains good communication with funders and files final reports
- Assists with fundraising activities and events undertaken by committees
- Performs regular banking duties
- Is ex officio member of all Festival working committees
- May establish working committees as necessary
- Keeps lines of communication clear and assists where possible
Public and Media Relations
- Develops and maintains positive working relationships with volunteers, committee members, Board members, artist presenters, community groups, the public, government departments, cultural agencies, and the media
- Liaises with other festivals towards shared information and resources
- Maintains oversight of social media, website, advertising, promotional materials, and general publicity
- Gives media interviews as required
- Develops ideas, programs, opportunities and partnerships
- Under the direction of the Board and EMLF Committee, plans, organizes, implements and evaluates programs
- Assists in organization and execution of Festival-related events outside of the regular Festival program
- Assists the EMLF Committee in attracting, training, and retaining a volunteer base
- Negotiates with and secures venues, accommodation, food service and other Festival and special event considerations
Knowledge, Skills and Abilities
This position requires experience in management, the arts, grant and report writing, sales, event management, and working with boards and volunteers in a non-profit setting. The person must be energetic, creative, stress-tolerant, hard-working, diplomatic, a team player, and have knowledge of the arts and Canadian writing.
A background in the media, public relations, event management, community programming, arts education or arts administration would be an asset
Time and compensation:
The duties outlined in the job description for executive director are undertaken in a part-time capacity over an 11-month period:
September through April: 15 hours per week
May and June: 20 hours per week
July: 40 hours per week
It is understood that hours may increase or decrease from estimate from week to week.
Compensation for the dispensation of duties as outlined in the job description:
The base rate is $12,000, based on a $30,000 – $40,000 budget
Optimum wage should be $20 per hour
Remuneration target shall be 35% of budget
Salary cap is $20,000 regardless of budget.
This compensation plan shall be reviewed by the KLS Board annually.
There are plenty of ways to be involved! EMLF can use good heads, good ideas, and good energy in committees such as fundraising, publicity, and education, as well as during the festival itself. Do you have skills and abilities to lend? Contact us.
Wendy Kelly and Verna Relkoff at the door during the 100-Mile Opening Gala in 2015.
Sharmaine Gray and Leesa Dean at the Saturday book tables.
Anne DeGrace and Natasha Smith at EMLF 2017
Book table coordinator P’nina Shames with author Grant Lawrence at EMLF 2016