The Elephant Mountain Literary Festival in Nelson, B.C. is looking for an EXECUTIVE DIRECTOR. This is a paid part-time job starting in August 2017. The festival, in its sixth year, was named by the Toronto Star last year as one of Canada’s 10 greatest literary festivals. The Executive Director works with the festival’s organizing committee to ensure the July event’s continued success.
A full description of duties can be found below. The job involves 860 hours over 11 months. Base rate is $12,000, with remuneration rising as the budget increases.
To apply, please send a letter of application and CV to: Tom Wayman, Secretary-Treasurer, Kootenay Literary Society at firstname.lastname@example.org Any questions regarding the position can be addressed to the same person. Deadline for applications is April 15, 2017.
The executive director is responsible to effectively manage all aspects of the Elephant Mountain Literary Festival organization as determined by the Kootenay Literary Society Board of Directors.
Duties and Responsibilities:
The executive director is required to keep the Board and EMLF Committee members apprised of all pertinent information regarding the planning, organization, and execution of the Festival.
- Ensures that all correspondence is handled in an effective and timely manner, and keeps records of important communications, agreements, and transactions.
- Ensures adequate maintenance of all assets and property of the organization.
- Keeps accurate records pertaining to all areas of the Festival operation.
- Assesses short and long-term financial needs and keeps the Board apprised
- Works closely with the Board to establish and maintain the annual operative budget
- Authorizes expenditures in line with the approved budget
- Identifies and pursues appropriate revenue sources and government grants
- Maintains good communication with funders and files final reports
- Assists with fundraising activities and events undertaken by committees
- Performs regular banking duties
- Is ex officio member of all Festival working committees
- May establish working committees as necessary
- Keeps lines of communication clear and assists where possible
Public and Media Relations
- Develops and maintains positive working relationships with volunteers, committee members, Board members, artist presenters, community groups, the public, government departments, cultural agencies, and the media
- Liaises with other festivals towards shared information and resources
- Maintains oversight of social media, website, advertising, promotional materials, and general publicity
- Gives media interviews as required
- Develops ideas, programs, opportunities and partnerships
- Under the direction of the Board and EMLF Committee, plans, organizes, implements and evaluates programs
- Assists in organization and execution of Festival-related events outside of the regular Festival program
- Assists the committee in attracting, training, and retaining a volunteer base
- Negotiates with and secures venues, accommodation, food service and other Festival and special event considerations
Knowledge, Skills and Abilities
This position requires experience in management, the arts, grant and report writing, sales, event management, and working with boards and volunteers in a non-profit setting. The person must be energetic, creative, stress-tolerant, hard-working, diplomatic, a team player, and have knowledge of the arts and Canadian writing. A background in the media, public relations, event management, community programming, arts education or arts administration would be an asset.
Time and compensation:
The duties outlined in the job description for executive director are undertaken in a part-time capacity over an 11-month period:
September through April: 15 hours per week
May and June: 20 hours per week
July: 40 hours per week
It is understood that hours may increase or decrease from estimate from week to week.
Compensation for the dispensation of duties as outlined in the job description:
The base rate is $12,000, based on a $30,000 – $40,000 budget, with optimum wage at $20 per hour
Remuneration target shall be 35% of budget with a salary cap of $20,000 regardless of budget
This compensation plan shall be reviewed by the KLS Board annually.